Time Tracking for all professions

Introducing TimeTrace

TimeTrace is a modern tool that helps you keep track of how you spend your time at work. It comes with a Windows app and a mobile app, so you can record your hours whether you’re at your desk or on the go.

The desktop version is built for Windows and provides a polished, user‑friendly interface, while the mobile version runs on phones and tablets with Android, iOS, and macOS.

Both apps are designed to work seamlessly with popular tools like Outlook, Microsoft 365, and Xero to streamline your daily routine

Connected for Ease

TimeTrace treats your data with the utmost care. Your time entries and personal information are stored in a secure, encrypted database, so only you can access them.

When the app connects to services like Microsoft 365 or Xero Practice Manager, it uses well‑known sign‑in methods to protect your login details.

This means your passwords and tokens stay private, and any sensitive information is locked away securely.

Connected for Ease

One of the biggest benefits of TimeTrace is how easily it connects with the tools you already use. The app links with your Outlook or Microsoft 365 calendars, so it can pull in meetings and appointments to help you track time automatically.

If your company uses Xero Practice Manager or something similar, TimeTrace can connect to those as well, making it easy to access client, job, or ticket information without switching apps.

All of these connections happen behind the scenes to give you a smoother experience.

Push to Timesheet

After you’ve tracked your hours, you want to make sure they end up in the right place. TimeTrace makes this step effortless by letting you submit your recorded time straight into your employer’s timesheet system.

The app pulls together your daily and weekly totals for review, then sends them to external platforms like ITFlow through secure API calls.

Whether your organization uses Xero, or another system, TimeTrace helps ensure that all your billable work is captured and recorded correctly.

If TimeTrace currently doesnt connect to your companies Timesheeting and tracking system please feel free to reach out and we can determine if its possible with future releases

Personal Assistant Mode

PA Mode is designed for personal assistants who manage someone else’s time. Instead of forwarding your own hours, you connect to your director’s TimeTrace data so you can see what they’ve already logged and add entries on their behalf. Once your device discovers the director’s computer on the local network, it shows you their current TimeTrace records and lets you jump into the detail without needing to sit at their desk.

When you add a new appointment or work session, it’s submitted directly into the director’s timesheet using a secure, authenticated connection. Each record you create is wrapped with information about the source machine and user, so there’s a clear audit trail even though you’re acting on the director’s behalf. The director’s credentials and settings remain encrypted and under their control, while you get the flexibility to manage their time smoothly and efficiently.